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Overview

• PARA brings order:
  • 📁 Projects: Outcome‑focused and end when done
  • 🏆 Areas: Ongoing responsibilities you maintain
  • 🔖 Resources + Notes: Knowledge that supports Projects and Areas
  • 📦 Archive: Completed or inactive items
• The dashboard adds RPG energy:
  • 🎮 Daily Report: Today’s focus and quick wins
  • ⚡ Quick Adds: One‑tap capture
  • 🏷️ Topics: Cross‑cutting themes
  • 📆 Road Ahead: Timeline for the next 2–3 weeks

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Principles: Capture fast • Link to context • Work from Today/Next • Review weekly • Keep only a few projects active.

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System Architecture

• Core data: Tasks, Projects, Areas, Notes/Resources, Topics
• Relationships:
  • Tasks → Projects, Areas, Topics
  • Projects → Areas, Notes/Resources
  • Notes/Resources → Projects, Areas, Topics
• Key views to maintain:
  • Tasks: Today, Next, Waiting, Completed
  • Projects: Active, This Month, Review Needed
  • Notes/Resources: Recent, By Topic, Project Notes
  • Road Ahead: Calendar or Timeline for 14–21 days </aside>

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First‑Time Setup (15–25 minutes)

1) Properties to create or confirm

• Tasks
  • Status: Todo, Next, In Progress, Waiting, Blocked, Done
  • Priority: High, Medium, Low
  • Date: Due date or schedule date
  • Project: Relation
  • Area: Relation
  • Topics: Multi‑select
  • Notes: Text
• Projects
  • Status: Planned, In Progress, On Hold, Done
  • Target Date: Date
  • Area: Relation
  • Outcome: Text
  • Definition of Done: Text
• Areas
  • Purpose: Text
  • Review Cadence: Select (Weekly, Monthly, Quarterly)
• Resources/Notes
  • Type: Select (Note, Article, File, Template)
  • Topics: Multi‑select
  • Project: Relation
  • Area: Relation

2) Standard views to create

• Tasks: Today, Next, Waiting, Completed, By Project, By Area
• Projects: Active (In Progress), This Month (Target Date this month), Review Needed (Last edited > 7 days)
• Notes/Resources: Recent (Last edited desc), By Topic, By Project
• Road Ahead: Calendar or Timeline for upcoming tasks

3) Quick Add templates

• New Task (Inbox)
  • Status = Todo
  • Priority = Medium
  • Date = Today
• New Project
  • Template sections: Brief • Scope • Milestones • Risks • Definition of Done
• New Note
  • Type preset, Topic prompt, link later to Project/Area

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Tip: Keep names short and use emojis for scannability: Projects 📁 • Areas 🏆 • Tasks ✅ • Notes 🔖 • Topics 🏷️ • Archive 📦.

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Section‑by‑Section Tour

🎮 Daily Report

• What it is: A compact view showing Today, Overdue, and 1–3 quick wins
• Customize: Sort by Priority desc, then Date asc
• Use: 2‑minute morning and evening scan

⚡ Quick Adds

• What it is: Template buttons for Task, Project, Note
• Customize: Prefill defaults so capture is frictionless
• Use: Treat as your universal inbox

🏆 Life Areas

• What it is: Persistent buckets like Health, Career, Finance, Learning, Family
• Customize: Purpose statement, icon, optional metrics
• Use: Link projects and recurring tasks that keep Areas healthy

📂 Tasks

• What it is: Your action queue linked to Projects and Areas
• Customize: Status groups and Priority; filters for Today and Next
• Use: Every task should have a Project or Area and a planned Date

📁 Projects

• What it is: Outcome containers with milestones and a finish line
• Customize: Target Date, Outcome, Definition of Done, linked tasks and notes
• Use: Keep 3–7 active for focus

🔖 Notes + Resources

• What it is: Knowledge base for research, decisions, and templates
• Customize: Types and Topic tags; related views on Projects/Areas </aside>

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